I Know You Are Still Considering for Hiring Me
One of the quickest and easiest ways to improve your candidate feel is to maintain regular, transparent communication with all of your candidates. When you brand an endeavour to ship warm messages throughout the hiring process, it makes the candidate feel respected and appreciated. Fifty-fifty more, it reflects well on your company culture and employer brand.
While we admittedly believe that in that location is no substitute for a well thought-out and personalized bulletin, recruiters do go decorated, and sometimes simply don't take time to craft that tailored email/inmail for every single candidate—especially since y'all don't want to neglect anyone in your pipeline, even if they're no longer under consideration.
To help eliminate any possible communication gaps when yous are in a crisis, nosotros put together templated emails that y'all tin can send candidates in iv of the about common situations:
- when they're yet being considered,
- when you're requesting they come in for more interviews
- when you're telling them they've got the task
- when they're no longer under consideration,
These templates are just a small role of the LinkedIn'south 2018 Ultimate Recruiting Toolbox—a resources that's full of easy-to-utilize recruiting checklists, forms, tips, and templates.
Here they are:
i. When you're nonetheless considering a candidate and need to check in
When your team or hiring manager is still considering a candidate, only hasn't yet fabricated their final hiring determination, your message needs to balance two things: the chance of an offer and transparency near your process.
Here'due south a great template y'all can apply:
Love [NAME],
Cheers for coming in to acquire more about the [JOB TITLE] position at [YOUR COMPANY Proper name]. The team really enjoyed coming together you lot.
We want to brand the best hiring conclusion and are currently completing interviews with other candidates. Nosotros are aiming to take all interviews completed by [DATE] and make a decision past [Engagement]. I volition notify yous almost whatever next steps as shortly as possible.
Please feel free to stay in touch or achieve out with any questions.
Sincerely,
[YOUR Name]
As you tin run into, this template gives the candidate a very clear sense of the timeline, which is super important for top talent that might be weighing other options and anxiously pending your decision.
Equally always, transparency is key—even if you can't provide an exact date for hiring decisions, it's worth being honest with the candidate and explaining the factors that could stretch the process a scrap longer. A good rule of thumb is to check in every week until a decision has been made.
2. When you're asking a candidate to return for some other round of interviews
If your candidate passes your first (or second) round of interviews and will need to render for more, the goal of your side by side bulletin should be to provide every bit much clarity about the procedure equally possible. After receiving the message, the candidate should be able to rapidly add together the relevant info to their calendar and begin preparing for the next round of interviews.
Here's a template to become you lot started:
Love [NAME],
Give thanks you lot for taking the time to discuss the [JOB Championship] position with united states of america. We'd like to invite you for a second circular of interviews at our office.
You lot'll exist meeting with:
- [Name], [Function] (30 minutes)
- [NAME], [ROLE] (30 minutes)
The goal is to [PURPOSE OF INTERVIEW (ex: hash out an assignment or delve deeper into job duties, etc.)].
Are you available on [Appointment] at [TIME] at [LOCATION]? If not, please let me know other dates or times that work.
The team looks frontward to learning more most you. Thanks again for your time.
Sincerely,
[YOUR NAME]
The level of detail is what's actually of import here. Ideally, you lot'd include the purpose of the boosted interview(s), along with time, engagement, location, and the name and role of all interviewers. Besides note that the template cheers the candidate for their time both at the offset and end of the e-mail, while making information technology articulate that your team is interested in learning more about them and assessing their fit.
Equally always, don't forget to work in a warm, personalized line if possible—and remember to alter the number of the circular (e.g. "2d circular," "third circular") in the first paragraph, every bit needed.
3. When yous're extending the job offer
Hither's the message your candidate has been waiting for—and your showtime opportunity to transition them into your onboarding process. Every bit our Ultimate Recruiting Toolbox mentions, yous tin can opt for either a casual or a formal tone with this message, depending on your mode and your familiarity level with the candidate.
Hither's an example of the job offer email:
Dear [Proper name],
It is my pleasure to formally offer y'all the position of [JOB Title]. This is a [FULL/Part]-time position with an [Almanac/HOURLY] bacon of [$Ten]. You volition exist reporting to [Director'S Name] in the [Department] located at [Role LOCATION]. Your expected start date is [DATE].
Fastened, please find [LIST OF DOCUMENTS (ex: formal credence letter, employee benefits)]. We will demand all forms signed and returned by [Engagement]. We are very excited to start this journey together and can't wait to accept you join the team.
Sincerely,
[YOUR NAME]
Though the tone here is familiar, information technology'due south important to include all of the details the candidate needs—including their new job championship, salary, director, and first appointment. Include any necessary attachments—like a formal acceptance letter—and don't forget to mention any contingencies, like a background bank check. Provide a clear deadline for their response, and most importantly, make sure to communicate your excitement. It'south the beginning of a new journey for this candidate, and your offer e-mail is key to setting that stage.
4. When a candidate isn't the right fit for a role
No one likes to be the bearer of bad news. Simply the existent pitfall that comes with a poorly worded "you're non the right fit" letter of the alphabet is that you could permanently sever the human relationship with the candidate. Non but will this come dorsum to bite you if a more than suitable office opens upwards downward the line, it tin also lead the candidate to share their negative feel, potentially affecting both your employer and consumer brands.
Fortunately, it's like shooting fish in a barrel to avoid that with a basic templated email or InMail. Here's a sample bulletin you lot tin send to a candidate who yous know is not the right fit for a detail open role:
Love [NAME],
Thank you lot for coming in to learn more than about the [JOB TITLE] position at [YOUR Visitor Name].
After conducting several interviews, nosotros have decided to offer the position to some other candidate with feel that's better aligned to the function. As you lot progress in your career, please stay in touch and feel gratuitous to use for time to come openings.
Sincerely, [YOUR Name]
Detect how the short-and-sweet note thank you the candidate for their fourth dimension, emphasizes alignment to experience (rather than the candidate'southward personal failings), and leaves the door open (and the vibe friendly). Remember to send this message equally soon as possible afterward you've reached a conclusion—keeping a prospect bitter their nails can actually injure their candidate experience—and definitely add a line or two for warmth and personalization (if you lot have time).
Last thoughts
Sending a personal note to every candidate in your pipeline is a life goal for most of us, but even the about on-their-stuff recruiter gets a little likewise harried from time to time to draft a new bulletin every day. Make things a little easier on yourself past storing these simple templates on your computer, then set reminders to send them at key touch points, like afterward an interview or before going into the weekend.
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Source: https://www.linkedin.com/business/talent/blog/talent-acquisition/email-templates-for-every-recruiter
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